BassDMS brings control over documentation, better coordination, and location independence
Construction companies manage extensive and complex documentation such as project plans, bills of quantities, site diaries, contracts, annexes, safety documentation, and building and other permits.
Documents are often scattered among designers, supervisors, project managers, subcontractors, and investors. Communication takes place via email, various file folders, and physical documents, causing duplicate versions, poor visibility over changes, and the risk of errors and delays.
How does BassDMS help you here?
BassDMS enables centralized management of project and administrative documentation at all stages of processing.
- Centralized storage of project, contract, and administrative documentation
- Location independence through the use of a mobile application and cloud access
- Control over versions of plans and technical documents
- Advanced search by content and many configurable criteria
- Automated workflows (approvals and confirmations)
- Electronic signing
- Access management based on user roles
How does using BassDMS affect the operation of a construction company?
Better project coordination
All stakeholders access a single, up-to-date version of the documentation. Version management prevents the use of outdated data, reducing the risk of project errors and the associated costs. Centralized documentation enables easier collaboration between the office and the construction site, while also ensuring that all relevant stakeholders are automatically informed of any changes and updates. A collaboration tool is also built in, allowing multiple users to edit and supplement the same document simultaneously.
Location independence for users
The mobile application enables review of documents and approval of plans, invoices, contracts, and other documents remotely. The system works on phones, tablets, and computers, regardless of the operating system, so users can access documentation anywhere and at any time. Cloud operation ensures that up-to-date data is always available, so project decisions can be made even outside the office or construction site.
Faster administration and fewer errors
Automated workflows shorten approval times for all types of documents, while digital signing reduces the need for printing and physically moving documents. This reduces the administrative burden on employees, eliminates the risk of losing or overlooking a document, and gives project managers a better overview of the entire business process.
| Without BassDMS | With BassDMS |
|---|---|
| Scattered plans and documents | Centralized project documentation |
| Unclear versions of technical documents | Version management and change traceability |
| Manual approval of progress claims and annexes | Automated workflows |
| Risk of errors due to outdated documents | Always access to the current version |
| Work and access tied to the office and computer | Mobile access and approval on phones, tablets, and computers |
Still not convinced?
BassDMS enables construction companies to gain better control over project and administrative documentation and facilitates easier collaboration between the office and the construction site. Centralized storage, mobile access, and automated workflows reduce administrative obstacles and enable faster document approval and simpler decision-making.